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(continued from Creditors Application)

Creditor Balances

The Balances Screen displays the outstanding creditor balances by the age of the balance. Display modes are available which will display:

• Outstanding Balances by Currency
• Outstanding Balance Total in base currency

In addition, balances as they were aged in prior periods can also be viewed. Once a currency has been selected, the Month-to-Date, Year-to-Date and Last Cheque Amounts are also displayed.

Screen Shot 115: Supplier Balances Screen

This screen is in 4 sections:

Supplier Currencies Section

This section lists the currencies which are attached to the supplier. Clicking on a currency name and clicking will display the balances in that currency.

When a creditor has multiple currencies attached, those currency descriptions plus a base currency description display. For multi-currency creditors, on initial entry to this screen the base currency value displays. The base currency is the final accounting currency of the system. The amounts in base currency which display are the totals of the amounts in the other currencies which are attached to the creditor. Where only one currency is attached, and that currency is the same as the base currency, then only the one currency displays.

Prior Periods Section

This lists the current creditor accounting period at the bottom of the list, with all previously closed periods above it. To view the aging in prior periods, click the accounting period required.

Aged Balances Section

This section displays the balances by age. The aging is broken down into seven periods:

Overdue 4+

The total value of all transactions in the selected currency whose age periods are 4 periods or older than the current accounting period.

Overdue 3

The total value of all transactions in the selected currency whose age periods are 3 periods older than the current accounting period.

Overdue 2

The total value of all transactions in the selected currency whose age periods are 2 periods older than the current accounting period.

Overdue 1

The total value of all transactions in the selected currency whose age periods are 1 period older than the current accounting period.

Current

The total value of all transactions in the selected currency whose age periods are the same as the current accounting period.

Total Due

The total in the selected currency of Overdue 4+ through to Current Period fields.

Future Aged

The total value of all transactions in the selected currency whose age periods are in advance of the current accounting period.

Future Entered

The total value of all transactions in the selected currency whose transaction date is in advance of the current period ending date.

Total

The Total Due value plus the Future Aged and Future Entered values in the selected currency.

Analysis Section

If the creditor has multiple currencies showing in the Supplier Currencies panel (), on entry to the balances screen the 'Base Currency' values are displayed which are made up of the sum of transactions in all currencies attached to the creditor, expressed in base currency. The Analysis panel will not display until a currency other than Base Currency has been selected.

Month-to-Date

Total value of payments to the creditor in the selected currency for the current month.

Year-to-Date

Total value of payments to the creditor in the selected currency for the current financial year.

Last Cheque Amount

The value of the last cheque in the selected currency.

Last Cheque Date

The date of the last cheque in the selected currency.

(continued in Creditor Transactions)

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